Site Regulations for Contractors
1. Introduction
1.1 Purpose
The purpose of this document (the Site Regulations) is to create and maintain a safe working environment at each MPL Site.
1.2 Scope
This document (the Site Regulations) sets out certain rules, regulations and procedures which all Contractors and Contractor Personnel (each as defined in section 2) shall observe whilst working at an MPL Site.
2. Definitions
Arranged in advance, unless otherwise specified, shall mean arranged between the Contract Supervision and the Contractor prior to the commencement of any Works on site.
Approved Contractor shall mean a Contractor who has been evaluated in accordance with this document and has been approved for use.
Contract shall mean any Purchase Order and/or form of contract between MPL and a Contractor
Contract Supervisor shall mean the person designated by MPL responsible for the works performed by a Contractor
Contractor shall mean any natural person, corporate or unincorporated body (whether or not having separate legal personality) providing goods and/ or services to MPL
Contractor Personnel shall mean any and all personnel engaged by a Contractor to provide goods and/ or services to MPL at an MPL Site – including, without limitation, any permitted sub-contractors
Low Risk Work shall mean as defined in the MPL Safety Rules. As a guide this is office-based work not requiring a Work Order Document (WOD)
Marchwood Power or MPL shall mean Marchwood Power Limited.
MPL Site shall include all land and buildings owned or leased by MPL, this includes all outstations
Safety Document shall mean as it does in the MPL Safety Rules
Site Regulations shall mean this document in its entirety
Site Supervisor shall mean the person designated by the Contractor to supervise their Contractor Personnel whilst performing works for MPL
Statutory Requirements shall mean current legislative requirements applicable in England (as a legal jurisdiction)
Work or the Work shall mean all activities carried out in connection with the contract
Work Order Document or WOD shall mean as it does in the MPL Safety Rules
3. General
3.1 Amendment
3.1.1 MPL reserves the right to amend, revise and/ or update these Site Regulations from time to time as it shall deemed necessary in its absolute discretion and without prior notice to the Contractor.
3.1.2 Contract Supervisors shall ensure that changes to the Site Regulations are communicated to Contractors and Contractor Personnel, and where possible in advance of any new or amended regulation coming into force.
3.2 Contravention of These Regulations
3.2.1 Contravention of the Site Regulations shall be regarded as a breach of Contract and shall be dealt with as such. This may result in the Contractor and/or his Contractor Personnel being removed and barred from the MPL Site.
3.2.2 It is the responsibility of the Contractor’s management to ensure that all applicable information contained within the Site Regulations is conveyed to and understood by all Contractor Personnel. Failure to do so is a contravention of the Site Regulations and, as such, is a breach of contract.
3.2.3 The Contractor shall be able to demonstrate that all Contractor Personnel have received all the information required to carry out their work safely and to the standard specified by MPL.
3.3 Acceptance of the Regulations
3.3.1 By entering into a Contract with MPL, the Contractor shall be deemed to have accepted the Site Regulations and agreed to be bound by them, and any revisions to them as may be issued from time to time, for the duration of the Contract.
3.4 Working Hours
3.4.1 MPL nominal working hours are 0700 to 1700 (Monday to Thursday) and 0700 to 1630 (Friday), with half an hour allocated for lunch.
3.4.2 The requirement for overtime hours and/or shift working shall be made known to the Contract Supervisor prior to the commencement of any works. Where practical, this should be made clear at the contract tender stage.
3.4.3 If MPL are not informed in good time of the requirement to work overtime and/or shifts then the Contractor may be prohibited from doing so.
3.5 Site Welfare
3.5.1 Accommodation and welfare requirements shall be identified and agreed in advance.
3.5.2 The responsibility for and provision of these facilities shall be agreed in advance.
3.5.3 The provision of welfare facilities by MPL does not relieve the Contractor of any of the obligations and responsibilities with regard to welfare facilities imposed on him by relevant legislation.
3.6 Laydown Areas
3.6.1 Laydown areas shall usually be provided by MPL. Access to and use of these areas shall be agreed in advance.
3.6.2 Protection of plant and materials located on these laydown areas from inclement weather shall be the responsibility of the Contractor and his Contractor Personnel.
3.7 Provision of Services
3.7.1 Supplies of potable water and electricity for reasonable personal consumption by Contractor Personnel shall be provided by MPL. Drainage facilities for normal personal waste shall also be provided.
3.7.2 The use of MPL telephones may be available by arrangement. This shall be agreed in advance.
3.7.3 No correspondence to Contractors or Contractor Personnel may be addressed via MPL without being agreed in advance in writing.
3.7.4 No photocopying, or other document handling services shall be provided by MPL for Contractors or Contractor Personnel.
3.8 Subcontractors
3.8.1 No sub-contractor may be used without prior approval of MPL and will be subject to these regulations and all other MPL site rules.
3.9 Insurances
3.9.1 Contractors shall have in place, at the commencement of the Contract and for the full duration of works on site, adequate insurances which shall include, as necessary:
i) Minimum third party liability insurance to the value of between £1m and £5m, depending on size and nature of the Contract
ii) Employers liability cover, where it is required by law, for a minimum limit of £5m
iii) Motor insurance, if required
iv) Minimum professional indemnity cover (if providing advice) to the value of between £1m and £5m, depending on size and nature of the Contract
3.9.2 For the avoidance of doubt, advice from MPL shall be sought with regard to the value of insurances required.
3.9.3 Evidence of insurances shall be made available to MPL upon request.
4. Pre-Work Requirements
4.1 Preliminary Site Meeting
4.1.1 Prior to commencement of works, a preliminary site meeting shall be organised between the Contract Supervisor and the Site Supervisor.
4.1.2 As a minimum the Contract Supervisor and Site Supervisor shall attend this meeting. Other Contractor Personnel should attend as required.
4.1.3 The preliminary site meeting shall cover the items listed below:
i) Arrangements for the adequate competent supervision of the working party for the entire duration of works
ii) Arrangements for regular inspection of working areas
iii) Location of assigned accommodation and welfare facilities
iv) Emergency procedures, fire alarm tests and location of nearest fire call point and emergency telephone, and the muster point
v) Work Order Document(s) and Safety Documents (if applicable)
vi) Special safety precautions required, taking into account MPL operations and the activities of other Contractor Personnel in the vicinity
vii) Access and egress (including limitations) to the Contractor’s working area
viii) Risk Assessments and Method Statements
ix) The proposed equipment, PPE and training to be given to Contractor Personnel
x) Methods of communication to ensure that changes in circumstances and work conditions are raised, assessed and controlled
xi) Competence and authorisation of all members of the working party
xii) Arrangements for provision and inspection of scaffolds and excavations
viii) Arrangements for reporting incidents (including accidents, dangerous occurrences, injuries and illness)
xiv) Storage, handling and disposal of wastes
xv) Arrangements for minimizing environmental impact and ensuring that the MPL Environmental Policy is met
xvi) The frequency and format of further site meetings
xvii) Any other matters deemed relevant by the Contract Supervisor
4.1.4 Failure to provide information in connection with the items listed in Regulation 4.1.3 may be treated as a breach of Contract.
4.2 Arrival at Site
4.2.1 The commencement of works shall be arranged with the Contract Supervisor.
4.2.2 Any Contractors arriving for work without prior arrangement with MPL may be denied access to site. MPL shall not accept any liability for costs that may arise in such a situation.
4.3 Work Order Documents and Risk Assessments
4.3.1 For further details on WODs and risk assessments see the section on Work on Site – Safety.
5. Work On Site – General
5.1 Work Supervision
5.1.1 The names of all Site Supervisor(s) shall be supplied to the Contract Supervisor prior to the commencement of work. If supervisory staffing changes during the course of the work, the Contract Supervisor shall be informed without delay.
5.1.2 The Contractor shall always have available a list of their Contractor Personnel who are on site. This list shall be available for inspection as required.
5.2 Health And Safety Supervision
5.2.1 Where Contractor Personnel number more than 100 persons the Contractor shall appoint one or more full-time, qualified, competent Safety Advisor(s).
5.2.2 there are less than 100 persons, a full-time, qualified, competent Safety Advisor(s) may be required dependent on the scope of the works. This shall be agreed in advance.
5.2.3 Details of the Safety Advisors’ qualifications, job specification and appointment shall be provided. As a minimum any Safety Advisor would be expected to have attained a NEBOSH General Certificate or equivalent, or be a member of an appropriate professional body, such as IOSH (Institute of Occupational Safety and Health).
5.2.4 Where there is not a full time Safety Advisor at least one Site Supervisor shall be nominated as primarily responsible for the management of safety on site. The scope of the role will depend on the works to be carried out and shall be agreed in advance.
5.2.5 The Contractor shall notify MPL of its Site Supervisor(s) primarily responsible for the management of safety on site. These people shall, unless agreed in advance, be available during normal working hours.
5.2.6 All Contractor Personnel primarily responsible for health and safety shall work closely and co-operate fully with the Contract Supervisor. The Site Supervisor shall be required to attend periodic progress meetings, the frequency and content of which are at the discretion of the Contract Supervisor.
5.2.7 Where a Contractor is on site for more than 10 consecutive days, the Contract Supervisor shall arrange a weekly meeting to discuss the health, safety and environmental performance of the Contractor. The Safety Advisor or Site Supervisor shall be required to attend these meetings.
5.3 Tools, Test Equipment and Mobile Plant
5.3.1 Tools, test equipment and mobile plant required for works shall be provided by the Contractor; they shall be in good condition, free from any defects and fit for purpose.
5.3.2 If MPL tools, equipment or mobile plant are required for use by Contractor Personnel this shall be agreed in advance, usually no less than 7 days.
5.3.3 Contractor Personnel shall be obliged to inspect and sign for receipt of the items in good condition. Similarly the items shall be inspected, and tested if necessary, by MPL personnel on their return.
5.3.4 The Contractor shall provide copies of relevant documents as evidence of competence prior to Contractor Personnel using any MPL tools, equipment or mobile plant.
5.3.5 Contractor Personnel shall be responsible for the safe use of MPL equipment whilst it is in their care.
5.3.6 All tools, test equipment and mobile plant brought on site by Contractor Personnel shall be accompanied by relevant up-to-date traceable test certification, and may be subject to inspection by MPL personnel.
5.3.7 The misuse of compressed air systems, fire fighting appliances and any other equipment is strictly prohibited.
5.3.8 Electric power tools shall be rated for use on a supply voltage of 110 volts and shall only be used on a supply of 110 volts centre tapped to earth.
5.3.9 The Contractor shall ensure that all portable electrical equipment is PAT tested and kept in a serviceable condition.
5.3.10 Any extension leads which are run through doorways shall be adequately protected from damage caused by the closing of doors.
5.3.11 No doors may be wedged open by Contractor Personnel.
5.3.12 In certain hazardous areas only approved non-sparking, intrinsically safe tools and equipment are permitted for use. This shall be agreed in advance.
5.3.13 All lifting machinery, tackle, hoists and staging shall be certified, as required by legislation. The certification shall be available for inspection by the Contract Supervisor.
5.3.14 The Contractor shall be charged for any equipment lent to him, which is subsequently damaged or not returned.
5.4 General Housekeeping
5.4.1 Contractor Personnel shall maintain high standards of housekeeping in all areas of the MPL Site. This includes the work site, access and egress, vehicles and accommodation. These areas may be inspected by MPL at any time.
5.4.2 All means of access and egress, and fire exits in particular, shall be kept clear of obstructions at all times. Floors and working areas shall always be kept clear of grease and oil. Spillages shall be cleared up without delay. Any serious or potentially serious spillages shall be reported to the Control Room.
5.4.3 The Contractor shall maintain any accommodation and welfare facilities to a safe and tidy standard. MPL shall usually provide cleaning services for these areas but this shall be agreed in advance.
5.4.4 If the Contract Supervisor requires the Contractor to clean up any mess/waste produced by the Contractor Personnel, this shall be done immediately. Any resulting schedule impact shall be to the cost of the Contractor.
5.5 Temporary Supplies
5.5.1 All temporary supplies, including electric, air or water, shall be approved by the Contract Supervisor prior to connection.
5.5.2 Where temporary cables or hoses are required to traverse routes they shall be clearly identified, secured, routed to eliminate trip hazards, and inspected by the Contract Supervisor.
5.5.3 The use of petrol or diesel engine plant shall be agreed in advance.
5.5.4 Petrol or diesel engine plant shall not be located inside buildings unless their exhaust systems are piped to open air or alternative arrangements are implemented.
5.5.5 All mobile generators and engines require the use of drip trays.
5.6 Clearance from Site
5.6.1 Upon completion of the Works the Contractor shall clear his presence from the MPL Site completely, without appreciable delay.
5.6.2 All Contractor work areas shall be returned to an as found condition to the satisfaction of the Contract Supervisor. If necessary MPL shall complete remedial works and back charge any resultant costs to the Contractor.
5.6.3 It is the responsibility of the Contractor to remove any spoil which is the result of the work undertaken by the Contractor.
5.7 Advertising
5.7.1 Advertising notices or hoardings may not be erected without written permission from MPL.
5.7.2 Photographs of MPL plant and equipment may only be taken with the permission of MPL and for technical reasons only. The distribution or publishing of photographs for marketing purposes, e.g. to support a Website, shall only be done on receipt of written permission from MPL.
5.8 Personal Electronic Equipment
5.8.1 The use of personal radios, MP3 players etc. are forbidden except in offices and welfare facilities designated for the use of Contractor Personnel. This exception only applies where use does not interfere with others.
5.8.2 Personal electronic equipment shall not be taken into Hazardous Areas. These areas are clearly marked both on the site induction and on the MPL Site.
5.9 Personal Conduct
5.9.1 Abusive, threatening or mischievous behaviour, horseplay, assault, and insulting language are regarded as particularly serious offences, and shall be dealt with appropriately.
5.9.2 Any forms of betting, gambling and trading are strictly prohibited on the MPL Site.
5.10 Fitness for Duty
5.10.1 All Contractors’ personnel shall be physically fit and able to perform the tasks required of them.
6. Work On Site – Safety Requirements
6.1 Accident Prevention
6.1.1 (Regulation Deleted)
6.1.2 Contractor Personnel shall not, at any time, expose themselves or others to any unnecessary risks. The Contractor shall ensure that all reasonable measures are taken to avoid this exposure.
6.1.3 At all times the Contractor and Contractor Personnel shall ensure that all statutory and MPL procedures are strictly adhered to. Relevant MPL procedures shall be provided by the Contract Supervisor.
6.1.4 All MPL personnel are authorised to stop any job they believe to be contravening good safety or engineering practices. All costs arising from such action shall be borne by the Contractor if the reason for stoppage was within their control.
6.1.5 If requested by the Contract Supervisor, the Contractor is required to hold toolbox talks at the start of each shift. These are to communicate specific risks and implications of the day’s work, or other relevant topic, to all personnel involved.
6.1.6 (Regulation Deleted)
6.2 Near Miss and Accident Reporting
6.2.1 The Contractor is obliged to notify the Health & Safety Executive of any incident notifiable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR). Copies of RIDDOR reporting forms shall be provided to the Contract Supervisor.
6.2.2 All near misses or accidents shall be reported to the Control Room and the Contract Supervisor. All injuries shall be documented in the MPL Accident Book.
6.3 Work Control
6.3.1 No work shall commence without clearance from the Contract Supervisor, an appropriate method statement, a suitable and sufficient risk assessment, a WOD and, where applicable, Safety Document(s).
6.3.2 When delays to works are caused by failure of the Contractor or Contractor Personnel to adhere to safety requirements (including the Site Regulations) the costs shall be carried by the Contractor.
6.4 Risk Assessment and Method Statements
6.4.1 The Contractor shall supply a suitable and sufficient site-specific task risk assessment and method statement for any works.
6.4.2 The risk assessment shall identify the all the task hazards and applicable control measures necessary to reduce the risks.
6.4.3 The risk assessments and method statements shall be provided at least 5 working days in advance of the commencement of works to the Contract Supervisor.
6.4.4 The Contractor shall also obtain, and forward to MPL, risk assessments from all sub-contractors within their control.
6.4.5 (Regulation deleted)
6.5 Demarcation of the Work Area
6.5.1 The Contractor is responsible for the safety of personnel in their work area. If required by MPL or if the Contractor requires it, this work area shall be physically marked. The Contractor is responsible for the supply and erection of all required barrier material.
6.5.2 The Contractor shall provide, and ensure enforcement of, all necessary safety and warning equipment in areas of hazard or potential hazard, such as excavations, overhead work, or obstructions.
6.6 COSHH
6.6.1 The Contractor shall provide all information required under the Control of Substances Hazardous to Health Regulations 2002, relating to any chemical products they will be using, to the Contract Supervisor prior to delivery of such products at the MPL Site.
6.6.2 Contractor Personnel shall not be allowed on site with any substances that are not approved by MPL. Any delays caused by the failure to gain prior approval shall be at the cost of the Contractor.
6.6.3 MPL reserve the right to request the use of suitable alternative substances used in any works on the MPL Site.
6.6.4 A Material Safety Data Sheet (MSDS) shall be provided for all hazardous substances before the substances are brought to site.
6.6.5 A COSHH risk assessment shall be undertaken, and provided to MPL, before any hazardous substances are used on the MPL Site.
6.7 Training
6.7.1 Contractor Personnel shall be suitably trained and competent for their work. Contract personnel attending site must carry relevant certificates of training, licenses and authorisations. MPL may request proof of training prior to the start of work.
6.7.2 The Contractor shall ensure that all required trade-specific safety training (including but not limited to training for scaffolders, crane drivers, fork lift trucks drivers) has been completed by Contractor Personnel. Production of training records shall be required by MPL and copies may be retained on site.
6.7.3 MPL may require Contractor Personnel to perform the role of Competent Person (CP) and/or Nominated Supervisor (NS) under the MPL Safety Rules. The necessary training shall be provided by MPL.
6.8 Personal Protective Equipment (PPE)
6.8.1 The Contractor shall provide and maintain all protective equipment required by law for their Contractor Personnel.
6.8.2 The Contractor shall provide and maintain all protective equipment required by MPL for their Contractor Personnel unless agreed in advance.
6.8.3 Minimum PPE when on the MPL Site (except the defined PPE-free walkway) consists of safety helmet, protective footwear (toe and mid-sole protection) safety glasses, high visibility jackets/overalls and gloves. In addition, long-sleeved clothing must be worn in these areas at all times.
6.8.4 Safety helmets worn by Contractors Personnel should, where possible, clearly identify the company to which they belong.
6.8.5 The wearing of approved hearing protection is mandatory in designated areas. These are clearly signed.
6.9 Construction (Design and Management) Regulations 2015
6.9.1 Where MPL, as Principal Contractor under the Construction (Design and Management) Regulations 2015, produces a Construction Phase Health & Safety Plan for a notifiable outage or construction works, the Contractor shall ensure they receive, sign-for and read a copy of the plan. The Contractor shall ensure they use the information to plan their work. All additional or amended regulations set down in the plan shall be observed and enforced.
6.9.2 Contractors shall be expected to submit information as required and requested for inclusion in any Health & Safety File that is collated for a notifiable outage or construction project.
6.10 Audits
6.10.1 MPL may carry out health, safety and/or environmental audits, inspections, tours and sampling at any time.Any deficiencies found shall be fully investigated.
6.10.2 The Contractor shall make available such information and records as required by auditors.
6.10.3 The Contractor shall ensure their training records/processes for all their Contractor Personnel are open to audit by MPL.
6.10.4 The Contractor shall routinely carry out internal audits of health, safety and environmental aspects of their work. The results of these audits shall be passed to the Contract Supervisor.
6.11 Asbestos
6.11.1 MPL Site is an asbestos free site.
6.12 Infection Control
6.12.1 MPL recognises the potential risks associated with the transmission of infectious diseases such as Influenza, Norovirus and variants of Coronavirus. In support of this MPL may implement specific controls and procedures which aim to minimise the risk of personnel attending the site with such a disease and minimise the likelihood of onward transmission.
6.12.2 To this end MPL may introduce additional measures which shall be communicated prior to attendance on site wherever possible. Such measures shall be separate to and in addition to these Regulations.
6.12.3 Under all circumstances Contractors personnel shall not attend site if they knowingly have or are showing symptoms of an infectious/contagious illness or disease. Individuals shall report any developing symptoms to their supervisor without delay.
7. Specific Work Types
7.1 Confined Space Work
7.1.1 Any works to be carried out within a confined space, as defined in the Confined Spaces Regulations 1997, shall be subject to a Confined Space Entry Certificate.
7.1.2 The requirement for a Confined Space Entry Certificate shall be detailed on the Work Order Document.
7.1.3 If entry to a confined space is required, the Contractor shall be responsible for devising and implementing sufficient controls to allow safe entry into and working within that confined space. Contractors shall make reference to HSE ACOP ‘Safe working in confined spaces’ (L101) when planning confined space working. The Contractor shall liaise with MPL in this regard.
7.1.4 If entry to a confined space is required, the Contractor shall provide a suitable and sufficient written rescue plan. The Contractors shall be responsible for his own arrangements for the rescue of persons in the event of an emergency, including the provision of a ‘rescue team’ if deemed necessary. These arrangements shall be in place before any person enters the confined space.
7.2 Explosive Tools
7.2.1 If explosive equipment is to be brought onto the MPL Site this shall be arranged in advance.
7.2.2 Evidence that explosive equipment has met the requirements of applicable statutory standards shall be required.
7.2.3 Certification that the personnel using explosive tools are qualified to do so shall be required before use of the equipment is permitted by MPL.
7.3 Hazardous Areas
7.3.1 The MPL Site includes several hazardous areas as defined in the Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR). These areas are identified in the site induction and are clearly demarcated by EX signs and physical boundaries. These areas may also be referred to as ‘gas zones’.
7.3.2 Entry into a hazardous area shall only be undertaken with MPL approval which shall include a point-of-work briefing as to the nature of the hazards and risks associated with the hazardous area(s).
7.3.3 Contractor Personnel are required to wear anti-static clothing (including anti-static footwear) when inside any gas zone. This clothing shall be provided and maintained by the Contractor.
7.3.4 The requirement in 7.3.3 is in addition to the standard site personal protective equipment (PPE) and any other PPE or clothing identified by risk assessment.
7.3.5 All equipment taken into hazardous areas shall be suitable for use in that area, having regard to the area classification, and shall be clearly marked as such. Documentation demonstrating the suitability of the equipment shall be made available to MPL on request.
7.3.6 Mobile phones, cigarette lighters, electronic cigarettes, personal electronic equipment and any other potential sources of ignition (including work equipment not marked as suitable for use in hazardous areas) shall not be taken into, or transited through, any hazardous area.
7.4 Hot Work
7.4.1 When hot work is to be undertaken the Contractor shall supply suitable fire fighting appliances and site them close to the point of work.
7.4.2 All Contractor Personnel involved in such work shall be trained in the use of all appropriate fire fighting equipment.
7.4.3 MPL shall carry out spot checks on fire prevention measures.
7.4.4 Hot work shall be subject to a Hot Works Certificate.
7.5 Ionising Radiation Sources
7.5.1 The use of ionising radiation sources on the MPL site shall be arranged in advance. In most cases MPL will need to gain prior approval from the local authority. Notice therefore shall be given at least 7 days before the use of a source, wherever possible.
7.6 Scaffolding
7.6.1 Only the MPL approved scaffold Contractor may erect, modify or strike scaffold unless otherwise agreed in writing by the Contract Supervisor.
7.6.2 All scaffold constructions, including mobile towers, shall be erected in accordance with current legislation and best industry practice.
7.6.3 The Scafftag system shall be employed; no scaffold structure shall be used without an in-date Scafftag. No person may access a scaffold structure or tower without first inspecting the Scafftag.
7.6.4 Records of scaffold inspections shall be kept in a log located in the Permit Office.
7.6.5 If the Contractor requires the use of an existing scaffold, or similar, permission shall be sought from MPL.
7.6.6 All scaffold tubes protruding more than 300mm from any structure shall be marked by red/white striped tape. Scaffold tubes ends shall be capped wherever there is a risk of injury to persons and/or damage to equipment.
7.7 Welding and Flame Cutting
7.7.1 Welding and cutting may be undertaken by a competent person, when in possession of a valid WOD and Hot Work Certificate.
7.7.2 Any person using or handling compressed gas cylinders shall have received gas safety training within the last 5 years.
7.7.3 The location of all compressed gas cylinders shall be notified to the Control Room for use in an emergency.
7.7.4 All gas cutting equipment shall be fitted with suitable flash-back arrestors.
7.7.5 Gas cylinders and hoses shall not be left unattended in an enclosed space and shall always be shut off when not in use.
7.7.6 At the end of the working day all gas cylinders and equipment shall be securely locked away in a suitable compound, approved by the Contract Supervisor.
7.7.7 Welding apparatus may only be plugged into specified welding distribution sockets. If in doubt the Contract Supervisor shall be consulted prior to the utilisation of any supply.
7.7.8 All electrical welding work shall utilize a three lead system with an earth return wire being run to the point of work.
7.7.9 Under no circumstances shall MPL metalwork be used to create a return earth path.
7.7.10 All electrical welding machines shall be solidly earthed using a separate suitably rated lead at the point of supply.
7.7.11 All welding works taking place within cable access ways shall be carried out under supervision from the Contract Supervisor or his designee.
7.7.12 The Contract Supervisor, prior to energisation of the source, shall approve all welding installations.
7.7.13 The Contractor shall supply a weld procedure, material specifications and personnel certifications to the Contract Supervisor, prior to the commencement of works.
7.7.14 Adequate screening shall be provided by the Contractor to prevent hazardous emissions of ultra violet rays during welding.
7.8 Working at Height
7.8.1 All work at height shall comply with the Work at Height Regulations 2005.
7.8.2 Where practicable a suitable means of fall prevention shall be implemented by the Contractor (hydraulic platforms, staging etc). This should be identified and addressed in the risk assessment.
7.8.3 Where overhead work is taking place it shall be clearly signed and, where applicable, a barrier erected to exclude any personnel from walking into a potentially dangerous area beneath the works.
7.8.4 All tools shall be secured (tethered) or otherwise prevented from falling when working at height.
7.8.5 Where installed, fall arrest systems shall be used when ascending and descending fixed vertical access ladders. Contractor Personnel shall therefore be competent in the use of full body harnesses and shall ensure they have received training on the use of the fall arrest system (provided by MPL) before using the ladders.
7.9 Lone and Remote Working
7.9.1 The Contractor shall ensure lone and remote working risks are considered in their risk assessments, and appropriately controlled.
7.9.2 Contractor Personnel working on the main site but in a location physically isolated from other employees shall keep a mobile telephone on or near their person at all times and or be issued with and MPL hand held radio.
7.9.3 Contractor Personnel visiting the cooling water outfall (10UQQ) or cooling water intake (10UQA) shall, in both cases:
1. Take a mobile telephone
2. Inform site Security personnel of their destination
3. Swipe their MPL identification or visitor pass on the card reader on the compound fence
4. Swipe out upon exit
7.9.4 Persons working alone at the -5m or -9m level of 10UQA (the cooling water intake) shall use the electronic lone worker (‘man down’) detection system installed there. Lone workers shall request and sign for a lone working tag from the Permit Office prior to commencing work and shall follow the instructions given on the use of the system.
7.9.5 The Contractor shall make adequate provision for controlling foreseeable risks associated with working (alone or otherwise) at Lockerley AGI or at points along the Marchwood-Lockerley gas pipeline. The Contractor shall liaise with their Contract Supervisor to ensure control measures are commensurate with those required by MPL in relation to its own employees.
8. Waste
8.1 Waste Disposal
8.1.1 All wastes arising from the work shall be removed with minimum delay from site by the Contractor, unless otherwise agreed with the Contract Supervisor.
8.1.2 The Contractor shall carry out disposal of waste materials in accordance with applicable statutory requirements.
8.1.3 The Contract Supervisor shall advise on local arrangements for removal of waste materials from the MPL Site.
8.1.4 Whilst awaiting collection, all waste materials shall be stored at disposal points and in containers satisfactory to the Contract Supervisor.
8.1.5 The MPL EHS Engineer shall be consulted where doubt exists on the classification of any particular waste.
8.1.6 Known toxic, noxious or hazardous wastes shall be kept separate from general waste and clearly signed as such.
8.1.7 All waste oil shall be contained in suitable receptacles. Discharge of oil or other pollutants to any drains, gullies, or soakaways is strictly forbidden.
8.1.8 The Contractor shall ensure that any necessary statutory documentation, including waste transfer notes and consignment notes (as applicable) is produced and retained.
8.1.9 Copies of the above documents shall be promptly issued to MPL.
8.2 Man Made Mineral Fibre
8.2.1 All Contractors utilising man-made mineral fibre (MMMF) shall provide a method statement on the safe use and disposal of MMMF. Use of MMMF shall be agreed in advance.
9. Site Security
9.1 General
9.1.1 MPL operates a CCTV system. All data collected via this system is handled in accordance with GDPR.
9.1.2 Contractor Personnel shall abide by instructions issued by MPL security staff.
9.1.3 Contractor Personnel shall restrict themselves to their designated place of work and welfare areas.
9.1.4 Contractor Personnel found in areas without good reason may be excluded from site.
9.2 Access
9.2.1 Access to the main MPL Site is controlled 24 hours a day via MPL security staff.
9.2.2 Contractor Personnel shall report to the MPL security building when they first attend site.
9.2.3 Where Contractor Personnel require an induction they shall be directed by MPL security staff how and where to take this.
9.2.4 Contractor Personnel may not undertake any work without successfully completing a site induction.
9.2.5 Upon successful completion of the induction Contractor Personnel shall be issued a sticker which they are required to display on their safety helmet.
9.2.6 After induction Contractor Personnel shall be issued with a security pass which they are required to swipe when they go onto or off the MPL Site (including the outstations).
9.2.7 Contractor Personnel shall carry their security pass at all times.
9.3 Vehicles
9.3.1 Contractor Personnel bringing vehicles on site shall be arranged in advance.
9.3.2 Vehicles shall be parked in designated car parks so far as reasonably practicable. Parking outside of these zones shall be by permission of the contract manager and only when potential hazards have been assessed. i.e. access/egress/objects falling from height.
9.3.3 Site roads are subject to the Highway Code.
9.3.4 Drivers shall possess a valid driving licence and/or applicable training for the class of vehicle they are driving.
9.3.5 Vehicles on site shall be in roadworthy condition. Those with restricted rear vision shall be fitted with an appropriate audible reversing warning.
9.3.6 Electric vehicles shall have audible alarms fitted. These shall be sounded at all times that the vehicle is in motion.
9.3.7 All reversing manoeuvres undertaken by vehicles with restricted rear vision shall be carried out in the presence of a dedicated Banksman.
9.3.8 No mobile lifting plant shall be allowed access to the MPL Site unless it is accompanied by its latest examination certificate or report of examination. The ‘Safe Working Load’ shall also be displayed.
9.3.9 Fork lift trucks shall only be used in accordance with manufacturer’s instructions and shall be fitted with a seat belt unless the vehicle is fitted with an enclosed cab. Seat belts, where fitted, shall be worn at all times.
9.3.10 Vehicles not complying with any of above, the station speed limit, parking restrictions or any traffic directions may be excluded from access to the MPL Site.
9.4 Search Policy
9.4.1 MPL operates a random search policy on all vehicles, personnel and equipment on site. Persons refusing a search requested may be immediately and permanently excluded from site.
9.5 Security of Property
9.5.1 The Contractor is responsible for the security of his property. MPL cannot accept liability for claims arising from the loss or damage to property brought onto the MPL Site.
9.5.2 If the Contractor has evidence of fire, theft or wilful damage to any equipment, this shall be reported to the Contract Supervisor without delay.
9.6 Smoking
9.6.1 With the exception of clearly identified, designated smoking areas the MPL Site is a non smoking site.
9.6.2 Smoking outside the designated smoking areas may result in exclusion from the MPL Site.
9.6.3 The use of electronic cigarettes shall be treated in the same manner as tobacco smoking and shall therefore only be permitted at the designated smoking areas.
9.6.4 MPL may amend the location and extent of any designated smoking area at any time.
9.7 Alcohol and Drugs
9.7.1 The possession and consumption of alcohol or controlled substances is strictly forbidden whilst on the MPL Site.
9.7.2 Any person, Contractor Personnel or otherwise, proven to be under the influence of alcohol and/or controlled substances while on the MPL Site shall be dismissed from the site without delay and may be permanently barred.
10. Emergency Procedures
10.1 General
10.1.1 The location of the muster point is in the MPL Site induction.
10.1.2 It is the responsibility of all Contractor Personnel to familiarize themselves with the evacuation route from their place of work to the muster point.
10.1.3 Contractor Personnel shall acquaint themselves with the location of the nearest fire break glass unit to their point of work.
10.1.4 If a fire is discovered the alarm should be raised as soon as possible either via a break glass unit or calling the Control Room on 333.
10.1.5 On hearing an evacuation alarm all personnel shall evacuate to the designated muster point without delay.
10.1.6 At the muster point, the Site Supervisor shall take a roll call of all the Contractor Personnel under his control and report the detail of any missing persons immediately to the muster point controller.
10.1.7 .Emergency exercises are periodically conducted on the MPL Site. Contractor Personnel may be required to participate in these exercises, unless otherwise informed by the Contract Supervisor.
10.1.8 The site evacuation alarm shall be tested every Wednesday at 1100. Contractor Personnel are not required to take action unless specifically requested by MPL personnel.
11. Regulations for Low-Risk Office Based Work
11.0 Amendment
11.0.1 MPL reserves the right to amend, revise and/ or update these Site Regulations from time to time as it shall deemed necessary in its absolute discretion and without prior notice to the Contractor.
11.0.2 Contract Supervisors shall ensure that changes to the Site Regulations are communicated to Contractors and Contractor Personnel, and where possible in advance of any new or amended regulation coming into force.
11.1 Contravention of These Regulations
11.1.1 Contravention of the Site Regulations shall be regarded as a breach of Contract and shall be dealt with as such. This may result in the Contractor and/or his Contractor Personnel being removed and barred from the MPL Site.
11.1.2 It is the responsibility of the Contractor’s management to ensure that all applicable information contained within the Site Regulations is conveyed to and understood by all Contractor Personnel. Failure to do so is a contravention of the Site Regulations and, as such, is a breach of contract.
11.1.3 The Contractor shall be able to demonstrate that all Contractor Personnel have received all the information required to carry out their work safely and to the standard specified by MPL.
11.2 Acceptance of the Regulations
11.2.1 By entering into a Contract with MPL, the Contractor shall be deemed to have accepted the Site Regulations and agreed to be bound by them, and any revisions to them as may be issued from time to time, for the duration of the Contract.
11.3 Working Hours
11.3.1 Working hours shall be agreed in advance. The requirement for working outside the nominal hours listed in Regulation 3.4.1 shall be made known to the Contract Supervisor prior to the commencement of work so that appropriate arrangements can be made.
11.4 Supervision
11.4.1 Contractor Personnel shall be supervised by the MPL Contract Supervisor (or his nominee) with the level of supervision commensurate with the work undertaken and the type of induction provided.
11.4.2 Contractor Personnel shall not be permitted to walk around the MPL Site unaccompanied unless they have completed the full site induction.
11.5 Welfare and Services
11.5.1 MPL shall provide suitable office accommodation in which the Contractor Personnel shall be based for the duration of the work.
11.5.2 Welfare facilities shall be provided by MPL and made available to Contractor Personnel for the duration of the work.
11.5.3 MPL telephones and IT facilities (including workstations, projectors, photocopiers, printers etc) shall be may be available for the reasonable use of Contractor Personnel, by arrangement.
11.6 Subcontractors
11.6.1 No sub-contractor may be used without prior approval of MPL.
11.7 Access and Security
11.7.1 Access to the MPL Site is controlled 24 hours a day via MPL security staff.
11.7.2 All Contractor Personnel shall report to the MPL security building when they first attend the MPL Site.
11.7.3 Where Contractor Personnel require an induction they shall be directed by MPL security staff how and where to take this.
11.7.4 Contractor Personnel may not undertake any work without successfully completing a site induction.
11.7.5 After induction Contractor Personnel shall be issued with a security pass which they are required to swipe when they go onto or off the MPL Site (including the outstations).
11.7.6 Contractor Personnel shall carry their security pass at all times.
11.7.7 MPL operates a CCTV system. All data collected via this system is handled in accordance with the GDPR.
11.7.8 Contractor Personnel shall abide by instructions issued by MPL security staff.
11.7.9 Contractor Personnel found in areas without good reason may be excluded from site.
11.8 Vehicles
11.8.1 Contractor Personnel are required to park in the designated visitors’ car park. Should driving on the main site be required, all site traffic signage and rules communicated by security staff shall be observed.
11.8.2 Vehicles not complying with the station speed limit, parking restrictions or any traffic directions may be excluded from access to the MPL Site.
11.9 Housekeeping and Equipment
11.9.1 Contractor Personnel shall maintain high standards of housekeeping and shall ensure their work area(s) is kept tidy and free from trip hazards and obstructions to access and egress routes.
11.9.2 The Contractor shall ensure that all portable electrical equipment brought onto the site is PAT tested and kept in a serviceable condition. Other equipment brought onto the site shall be fit for the purpose for which it is intended.
11.10 Accident Prevention
11.10.1 (Regulation deleted)
11.10.2 Contractor Personnel shall not, at any time, expose themselves or others to any unnecessary risks. The Contractor shall ensure that all reasonable measures are taken to avoid this exposure.
11.10.3 Contractor Personnel shall observe all signage, markings, access restrictions (such as locked gates and compounds), verbal warnings or instructions and any written information provided by MPL for the avoidance of risk.
11.11 Near Miss and Accident Reporting
11.11.1 The Contractor is obliged to notify the Health & Safety Executive of any incident notifiable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR). Copies of RIDDOR reporting forms shall be provided to the Contract Supervisor.
11.11.2 All near misses or accidents shall be reported to the Control Room and the Contract Supervisor. All injuries shall be documented in the MPL Accident Book.
11.12 Personal Protective Equipment (PPE)
11.12.1 The Contractor shall provide all necessary personal protective equipment for the use of Contractor Personnel. Office-based Contractors shall not normally require more than the basic PPE of hard safety helmet, protective footwear, high visibility jacket or vest, eye protection and hearing protection (as necessary for site familiarisation tours).
11.13 Audits
11.13.1 MPL may carry out health, safety and/or environmental audits, inspections, tours and sampling at any time. Any deficiencies found shall be fully investigated.
11.13.2 The Contractor shall make available such information and records as required in pursuance of the above, and shall fully co-operate with MPL auditors as required.
11.14 Search Policy
11.14.1 MPL operates a random search policy on all vehicles, personnel and equipment on site. Persons refusing a search requested may be immediately and permanently excluded from the MPL Site.
11.15 Security of Property
11.15.1 The Contractor is responsible for the security of his property. MPL cannot accept liability for claims arising from the loss or damage to property brought onto the MPL Site.
11.16 Smoking, Alcohol and Drugs
11.16.1 With the exception of clearly identified, designated smoking areas the MPL Site is a non smoking site.
11.16.2 Smoking outside the designated smoking areas may result in exclusion from the MPL Site.
11.16.3 The possession and consumption of alcohol or controlled substances is strictly forbidden whilst on the MPL Site.
11.16.4 Any person, Contractor Personnel or otherwise, proven to be under the influence of alcohol and/or controlled substances while on the MPL Site shall be dismissed from the site without delay and may be permanently barred.
11.17 Emergency Procedures
11.17.1 The location of the muster point is in the MPL Site induction.
11.17.2 It is the responsibility of Contractor Personnel to familiarize themselves with the evacuation route from their place of work to the muster point.
11.17.3 Contractor Personnel shall acquaint themselves with the location of the nearest fire break glass unit to their point of work.
11.17.4 If a fire is discovered the alarm should be raised as soon as possible either via a break glass unit or calling the Control Room on 333.
11.17.5 On hearing an evacuation alarm all personnel should evacuate to the designated muster point without delay.
11.17.6 At the muster point, the Site Supervisor should take a roll call of all Contractor Personnel under his control and report the detail of any missing persons immediately to the muster point controller.
1.17.7 Emergency exercises are periodically conducted on the MPL Site. Contractor Personnel may be required to participate in these exercises, unless otherwise informed by the Contract Supervisor.
11.17.8 The site evacuation alarm shall be tested every Wednesday at 1100. Contractor Personnel are not required to take action unless specifically requested by MPL personnel.
11.18 Insurances
11.18.1 Contractors shall have in place, at the commencement of the Contract and for the full duration of works on site, adequate insurances which are to include, as applicable, minimum level of third party liability insurance, employers liability cover, motor insurance and minimum professional indemnity cover (if providing advice).
11.18.2 For the avoidance of doubt, advice from MPL shall be sought with regard to the value of insurances required.
11.18.3 Evidence of insurances shall be made available to MPL upon request.
This notice was last updated on 15th February 2023